What are virtual events?
Virtual events by Orcula provide a blend of content from your event made ready for the digital world.
Traditional face-to-face events are brilliant and we help run 100's of those every year, but sometimes face-to-face simply isn't an option for your event or you need both a face-to-face presence and a digital copy.
Meet the Orcula virtual meeting and events platform:
- Fully integrated virtual/hybrid event environment
- Built on the Orcula platform – with the latest web architecture and security
- Switch physical events to Hybrid/Virtual in hours
- Range of streaming options dependant on audience and size of event
- Multitude of tools to engage, educate and stimulate your attendees
One digital hub
Envisage a single online space just for your event. Simple registration and communication with your delegates, at large mix of content to watch and interact with, opportunities for delegates to share their voice and get involved.
Seamless integration
Orcula virtual events are seamlessly integrated into our registration platform, providing a smooth and seamless experience for delegates.
Crisp production
With the most advanced equipment and production teams available to us, we can provide the very best production values.
We’re experts at motivating people to get involved and stay connected. Creating a community that shares content long after the event.
Advanced technology
Using the very latest cloud-based technology and streaming services we’re able to provide stable and extremely reliable virtual events, scalable to 1000’s of delegates.
Our team
With over 30 years’ experience in the event industry and a vast technical team we’ve supported some of the largest events in the UK.
Features
The Orcula virtual portal is your central hub for all virtual participants to access sessions, networking functions, exhibitions, one-to-one meetings, ePoster sessions and so much more!
One Portal for All Virtual User Types
No matter if it's an exhibitor, presenter, support team or virtual attendee, Orcula automatically knows who is logging in and displays the appropriate content specific to the type of virtual attendee accessing the platform.
Works with Many Streaming or Video Services
Based on your virtual requirements, we can work with different streaming or video services, including Zoom, GoToWebinar, YouTube, Vimeo or Twilio.
Powerful Reporting and Analytics
As the event producer, you are able to access detailed reports and analytics on the performance and participation in your virtual event.
Virtual Session Options
We are able to program plenary sessions, concurrent sessions and interview style live-stream sessions.
Virtual ePoster Sessions
Virtual ePoster sessions are an exciting way to bring a traditional Poster Session to the virtual world. Any number of presenters can be standing by their virtual poster presentations and engage in video conversations with attendees in an open and flexible format!
Virtual Function Options
Your virtual attendees can participate in networking functions, being placed in groups of 2-4 for set periods of time where they can engage in video chats and even exchange contact details! Group conversations are also a powerful tool where we can assign attendees to specific groups for interactive conversations on a specific topic or theme.
Virtual Exhibitions
Just like a traditional exhibition, attendees can visit the virtual exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors. Your exhibitors will love how they can use lead retrieval to capture attendee details and ask specific profile questions for further engagement once the virtual event has concluded.
One-to-One Meetings
Using the powerful Meeting Matching option in Orcula we can allow virtual attendees and exhibitors to choose who they'd like to meet with, and then view their meeting schedules in advance of the virtual event. When your virtual event is live, attendees and exhibitors can view their scheduled meetings directly in their personalised timelines and engage in video meetings.
Live Support
This useful tool lets us set up a live support or conference information desk, where our team is standing by to answer technical and event questions in real time with your virtual attendees.
Meeting Hub
This real-time option lets your virtual attendees engage in real-time connections with other attendees. Users of Meeting Hub can search for attendees, request meetings, and when accepted engage in a video conversation, just like a physical event!
A Suite of Powerful Tools to Enhance Your Attendee's Experience
All attendees to your virtual event can access a suite of useful tools, such as Live Q&A, event notes, contact exchange and much more.
Hybrid events
What Exactly is a Hybrid event?
We all know what a physical event looks like. When you program a physical event with a side-by-side virtual event, both running from the same Orcula event, this would be called a hybrid event. Orcula makes it easy to leverage your existing physical event infrastructure and produce virtual events side-by-side with your physical events (or produce it as a 100 percent physical event or 100 percent virtual event - your choice!).
Event flow
Click on each step to find out more
Virtual event pricing
No two events are the same, and that's true of Virtual and Hybrid events too. With that in mind, we don't have a set pricing structure.
Instead, we base our prices on the features you need and the number of delegates, exhibitors and so on that you have at your virtual/hybrid event.
We're more than happy to run a quote for any number of events or scenarios completely free of charge anytime; you can contact us here for that.
With all that said, we understand you may need some indicative costings, so we've put together some example events below and attached some costs to those to give you an understanding of what some typical events might cost.
5 Virtual event examples & indicative costs
Example event 1 - A small team meeting
The event details
50 staff attending a live or recorded broadcast with 1-2 speakers for up to 2 hours
How it works
The Orcula team will create your event space hub for your 50 staff to visit on your event day.
In the background the Orcula team are working with the 1-2 speakers from their remote locations, making sure their cameras, microphones and other technical setup is correct. The Orcula team then advise on how the event day will work
and how the speakers need to present their content to the hub.
On the event day, the speakers will connect to the hub using their cameras and microphones to present to the 50 staff.
Indicative Cost
£500.00
Example event 2 - A small broadcast / conference
The event details
100 delegates attending a live or recorded broadcast with 2-3 speakers for up to 2 hours
How it works
The Orcula team will create your event space hub for your 100 delegates to visit on your event day.
In the background the Orcula team are working with the 2-3 speakers from their remote locations, making sure their cameras, microphones and other technical setup is correct.
On the event day, the Orcula team manage the 2-3 speakers by connecting them directly to one of our event producers who then brings in the speakers feeds and produces a clean output ready for the hub.
Indicative Cost
£1,200.00
Example event 3 - A full virtual conference style event
The event details
400 delegates attending a staff briefing with 10 speakers, including registration and interactive tools.
How it works
The Orcula team works with the event planner to create a virtual hub for the 400 delegates, we start by designing the hub to the event requirements and start building up the features for registration.
We send out communication to the 400 delegates about the event and how to register.
We set a date to close the registration and begin further communication with the delegates about the agenda, and how they will access the hub come the event day.
In the background the Orcula team are working with the 10 speakers from their remote locations, advising them on how to prepare their content, ready their cameras, microphones and other technical setup.
On the event day, the Orcula team manage the 10 speakers by connecting them directly to one of our event producers who then brings in the speakers feeds and produces a clean output ready for the hub.
Indicative Cost
£7,000.00
Example event 4 - A hybrid conference style event
The event details
500 on-site delegates arriving at a venue in London, with 6 main presenters, with stage, food, breaks, and table activity in the afternoon. Including on-site badging and automated registration.
A further 300 delegates need to join virtually, along with 2 speakers who will also be at home or at the office rather than the physical venue, including registration and interactive tools.
How it works
The Orcula teams work with the event planner to create both the on-site physical setup and the virtual setup. Creating a virtual hub for the 300 virtual delegates to login to.
The registration process is customised to include options on which registration type the delegate will need (I.E physical or virtual).
We set a date to close the registration and begin further communication with the delegate groups, sending out different communication based on their registration type.
In the background the Orcula team are working with the 2 speakers from their remote locations, advising them on how to prepare their content, ready their cameras, microphones and other technical setup.
On the event day, the Orcula team manage the 2 speakers by connecting them directly to one of our event producers who then brings in the speakers feeds and produces a clean output ready for the hub and feeds out to the physical event.
The Orcula team manages the content being fed to both the virtual hub and the on-site AV equipment to ensure that wherever the content is coming from (Externally or locally), the same content is displayed in both locations at the same time.
Orcula also provides seamless tools to integrate virtual delegates such as Q&A and video links.
Indicative Cost
£15,000.00
Example event 5 - A full virtual exhibition style event
The event details
Exhibition event, attracting 5,000 delegates, 200 exhibitors and 4 theatres with a varying number of speakers, including registration and interactive tools.
How it works
The Orcula team works with the event planner to create a virtual hub and exhibition area for the 5000 delegates, we start by designing the hub to the event requirements and start building up the features for registration.
We send out communication to the 5000 delegates about the event and how to register.
We set a date to close the registration and begin further communication with the delegates about the agenda, and how they will access the hub come the event day.
In the background the Orcula teams are working with the exhibitors to pull in their content and prepare them for their virtual exhibition, including advise on how to communicate and get the most out of the event.
The Orcula team also work on an individual basis per theatre and with all the individual speakers to ensure the output is polished and professional.
Indicative Cost
£40,000.00
FAQ's
What's next?
Alongside our packages, we’re able to offer on-site support technicians to venues, homes or offices, audio visual equipment, venue/room location finding and event management.
Visit our demo of a live stream and Q&A portal here
If you would like to discuss your upcoming events with us, please use the form below, or contact us directly via phone or email: